Description

We are currently recruiting for an Office Administrator to join a well-established professional organisation. This is a varied and responsible role supporting senior leadership and ensuring the smooth day-to-day running of the office.

The successful candidate will provide high-level administrative and secretarial support, acting as a key point of coordination across departments while maintaining efficient office processes and communication.

Key Responsibilities

• Act as Personal Assistant to Directors, providing comprehensive administrative support.
• Coordinate office communications and act as a central point of contact within the office.
• Provide secretarial and administrative support to engineers and technical staff when required.
• Prepare documentation and assist with collating information for project submissions.
• Manage routine correspondence including typing letters, emails, and general documentation.
• Answer incoming telephone calls and respond to queries or direct them to the appropriate contact.
• Maintain and coordinate departmental diaries, scheduling appointments and meetings.
• Arrange and coordinate meetings, ensuring appropriate facilities, equipment, and documentation are available.
• Monitor and manage Directors’ emails during periods of absence where required.
• Organise travel arrangements for staff, including transport and accommodation if needed.
• Support new starters by ensuring they have the appropriate equipment, including IT access and office resources.
• Maintain records relating to office utilities such as gas and electricity suppliers.
• Liaise with reception to ensure internal telephone directories and extensions are up to date.
• Assist with monitoring staff holiday records on behalf of the Director.

Additional Responsibilities

• Complete weekly timesheet submissions and project allocations within internal systems.
• Prepare and reconcile expense claims where required.
• Follow company quality assurance, environmental, health & safety, and data protection policies.
• Maintain awareness of company procedures and support the consistent application of internal processes.

About You

• Previous experience within an office administration, PA, or secretarial role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication and interpersonal skills.
• Confident using Microsoft Office and general office systems.
• High level of attention to detail and professionalism.

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✔ REC-qualified team with 120+ years of combined experience
✔ Trusted by top local employers – from global brands to SMEs and the public sector
✔ Specialists in Commercial, Manufacturing & Technical recruitment, with the flexibility to cover all sectors
✔ Permanent, temporary, and fixed-term opportunities
✔ Known for our honest, transparent service across the Humber region
✔ A local agency where people truly matter

This vacancy is being advertised by Kingston Recruitment on behalf of our client. The services advertised by Kingston Recruitment are those of an Employment Business or Employment Agency.

If you have not heard back from us within 14 days of submitting your CV then unfortunately your application has not been successful.